Town Board Meeting
FINAL TOWN BOARD AGENDA
TOWN OF YORKTOWN
September 17, 2013
PLACE:
TOWN HALL ________ 7:30pm
PLEDGE OF ALLEGIANCE
2. MOMENT OF SILENCE
3. REPORT FROM SUPERVISOR MICHAEL GRACE
4. REPORTS FROM TOWN BOARD MEMBERS
5. POLICE PRESENTATION
Police Awards
Jason Payne - Police Officer Swearing In
6. APPOINTMENTS
Michael Caprio - Police Officer
BE IT RESOLVED, that Michael Caprio is hereby appointed Police Officer in the Town of Yorktown effective September 19, 2013 to be paid $49,565.00 annually;
BE IT FURTHER RESOLVED, that this appointment is subject to a probationary period of not less than 12 nor more than 52 weeks.
Volunteer Boards:
Reappoint John Savoca
BE IT RESOLVED, that John Savoca is hereby reappointed as a member of the Planning Board for a five year term expiring 10/31/2018.
7. COURTESY OF THE FLOOR
8. PUBLIC HEARING:
Public Information and Review of Project - Baptist Church Road Culvert and Road Rehabilitation Project
9. AWARD BIDS
Automotive and Mechanical Parts & Equipment
WHEREAS, invitation to bid for the Automotive and Mechanical Parts and Equipment was duly advertised, and
WHEREAS, said bids were received and opened on September 10, 2013, with the bid amounts for the above-referenced project summarized as follows:
Item 1A: Automotive and Truck Batteries - Group 27 MIN 710CCA
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $154.95 $139.45 (plus $16 core charge)
*Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1B: Automotive and Truck Batteries - Group 31 MIN 1000CCA
THREADED POST
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $170.95 $153.85
(plus $25 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1C: Automotive and Truck Batteries - Group 31 MIN 1000CCA SOLID POST
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $173.95 $156.55 (plus $25 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1D: Automotive and Truck Batteries - Group 65 MIN 880CCA
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $172.95 $155.65 (plus $16 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1E: Automotive and Truck Batteries - Group 75 MIN 650CCA
DUAL TERMINAL
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $149.95 $134.95 (plus $16 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1F: Automotive and Truck Batteries - Group 78 MIN 850CCA DUAL TERMINAL
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $171.95 $154.75 (plus $16 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1G: Automotive and Truck Batteries - Group 86 MIN 675CCA
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $222.95 $200.65 (plus $16 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 1H: Automotive and Truck Batteries - TRACTOR BATTERY MIN 230CCA
% Discount off List Final Price
Rich’s Quality Lawnmower 10% $69.95 $62.95 (plus $8 core charge)*
Ossining Lawn Mower No Bid No Bid
Arroway Chevrolet No Bid No Bid
Item 2A: Small Engine Parts (Counter Pick-up): GENUINE STIHL PARTS
% Discount off List
Rich’s Quality Lawnmower 16%
Ossining Lawn Mower 10%
Arroway Chevrolet No Bid
Item 2B: Small Engine Parts (Counter Pick-up): GENUINE REDMAX PARTS
% Discount off List
Rich’s Quality Lawnmower 14%
Ossining Lawn Mower 10%
Arroway Chevrolet No Bid
Item 2C: Small Engine Parts (Counter Pick-up): GENUINE BRIGGS & STRATTON
PARTS
% Discount off List
Rich’s Quality Lawnmower 16%
Ossining Lawn Mower 10%
Arroway Chevrolet No Bid
Item 2D: Small Engine Parts (Counter Pick-up): GENUINE KOHLER PARTS
% Discount off List
Rich’s Quality Lawnmower 12%
Ossining Lawn Mower 10%
Arroway Chevrolet No Bid
Item 2E: Small Engine Parts (Counter Pick-up): GENUINE HONDA PARTS
% Discount off List
Rich’s Quality Lawnmower 19%
Ossining Lawn Mower 15%
Arroway Chevrolet No Bid
Item 2F: Small Engine Parts (Counter Pick-up): GENUINE SNAPPER PARTS
% Discount off List
Rich’s Quality Lawnmower 12%
Ossining Lawn Mower 5%
Arroway Chevrolet No Bid
Item 2G: Small Engine Parts (Counter Pick-up): GENUINE TARGET SAW PARTS
% Discount off List
Rich’s Quality Lawnmower No Bid
Ossining Lawn Mower 5%
Arroway Chevrolet No Bid
Item 3: Grote Lighting & Mirrors (Delivered):
% Discount off List
Rich’s Quality Lawnmower No Bid
Ossining Lawn Mower No Bid
Arroway Chevrolet No Bid
Item 4: Genuine General Motors Parts (Delivered):
% Discount off List
Rich’s Quality Lawnmower No Bid
Ossining Lawn Mower No Bid
Arroway Chevrolet 25%
*Cores must be returned for credit to receive full discount price.
RESOLVED, that upon the recommendation of the Water Distribution Superintendent, David Rambo, the bid for the Automotive and Mechanical Parts and Equipment be and is hereby awarded to:
Rich’s Quality Lawnmower Inc. – Items: 1A, 1B, 1C, 1D, 1E, 1F, 1G, 1H, 2A, 2B, 2C, 2D, 2E, and 2F.
Ossining Lawn Mower Service Inc. – Item: 2G.
Arroway Chevrolet Cadillac Inc. - Item: 4.
the lowest responsible bidder.
RESOLVED, the Town Board authorizes all departments to purchase Automotive and Mechanical Parts and Equipment from the lowest bidder in each category as listed above.
FURTHER RESOLVED, said bid shall remain in effect with a fixed discount percentage for a binding period of one (1) year after September 17, 2013.
Advanced Life Support Contract
WHEREAS this Request for Proposal was duly advertised, and
WHEREAS, invitations to solicit proposals to provide ALS Paramedic Flycar services in the Town of Yorktown, for the period commencing on January 1, 2014 through December 31, 2015, were mailed to all entities authorized to provide such services in Westchester County and
WHEREAS two such compliant bids were received and opened on the 12th day of August 2013, with the bid amounts for the above referenced project summarized as follows:
Westchester EMS Year 1- 14 $822,335
Year 2 -15 $844,997
Empress EMS Year 1-2014 $498,910
Year 2 -2015 $513,900
BE IT HEREBY RESOLVED, that upon the recommendation of the ALS Commissioners, the subject project is awarded to Empress EMS, the low bidder, for providing all work associated with the combined bid, consisting of a year-1 bid of $498,910 and a year 2 bid of $513,900.
10. ADVERTISE BIDS
Various Chemicals – Water Pollution Control Plant
Sealed proposals will be received by the Town Clerk of the Town of Yorktown, Westchester County, New York, at the Town Hall, 363 Underhill Avenue, Yorktown Heights, New York, until 10:00 A.M., on Monday, October 7, 2013, for Various Chemicals for the Yorktown Heights Sewage Treatment Plant, Bid #13-6.
Specifications and standard proposals for the bid may be obtained at the office of the Town Clerk at said Town Hall.
The bidder assumes the risk of any delay in the mail or in the handling of mail by the employees of the Town of Yorktown. Whether sent by mail or means of personal delivery, the bidder assumes the responsibility for having bids in on the time and the place specified above.
The Town of Yorktown reserves the right to waive any informalities in the bids, to reject any or all bids and reserves the right to accept that bid which it deems most favorable to the interests of the Town of Yorktown. No bidder may withdraw his bid within thirty (30) days after the actual date of the opening thereof.
If mailed, sealed proposals must be addressed in care of the Town Clerk at the above address.
11. RESOLUTIONS
Request from Building Department:
Purchase a new Plot Wave 300, large format copier/scanner/printer
Be it resolved the Town Board authorizes the Supervisor to sign a contract with OCE/Cannon for the purchase and related maintenance agreement for a new Plot Wave 300, a large format copier/ scanner/ printer.
Request from Engineering Department:
Budget Transfer
Be It Resolved, upon the request of the Engineering/Sewer Department, the following 2013 budget transfer is approved:
Decrease: YS 8130.201 Equipment ($25,000.00)
Increase: YS 8130.456.0001 Chemicals NYCDEP $25,000.00
Decrease YS 8130.462 Pump Station Maint/Repair ($57,700)
Increase YS 8130.201 Equipment (for the portable pump station generator $57,700
Bonsignore to Richmond Community Services – #WP-053-09
WHEREAS, Brian Bonsignore, as applicant, provided the Town with Check #6146, in the amount of $7,500.00 to serve as the Erosion Control Bond for Town Board approving Wetland Permit #WP-070-05 (now known as #WP-053-09), for work being performed at his East Main Street location, AND
WHEREAS, Brian Bonsignore, as applicant, provided the Town with Check #6145, in the amount of $1,500.00 to serve as the Wetland Bond for Town Board approving Wetland Permit #WP-070-05, and
WHEREAS, Richmond Children’s Center, Inc., d/b/a/ Richmond Community Services, are the new owners of said property and have provided the Town with an Assignment for the Wetland and Erosion Control Bonds, NOW, THEREFORE BE IT
RESOLVED, that the Assignment is hereby accepted by the Town for the above referenced bonds.
Request from Finance Department:
Authorize Town Comptroller to pay cash value of unused vacation and personal leave accrued as of 09/06/2013.
Be it resolved that the Town Board hereby authorizes the Town Comptroller to pay Janet Protano the cash value of unused Vacation and Personal leave accrued as of 09/06/13 her date of resignation as follows:
Rate of Pay: $35.9212 hourly
Vacation Leave: 55.00 hours x $35.9212 = $ 1,975.67
Personal Leave: 14.50 hours x $35.9212 = $ 520.86 Total $ 2,496.53
Authorize Town Comptroller to pay cash value of unused sick and vacation leave accrued as of 08/28/2013
Be it resolved that the Town Board hereby authorizes the Town Comptroller to pay Steve Cangelosi the cash value of unused Sick and Vacation leave accrued as of 08/28/13 his date of retirement as well as 2013 pro-rated longevity as follows:
Rate of Pay: $32.7484 hourly
Sick Leave: 291.55 hours x $32.7484/50% =$ 4,773.90
Vacation: 135.00 hours x $32.7484 = $ 4,421.04
Pro-Rated Longevity:
(June 8, 2013 to August 28, 2013)
58 days worked / 261 working days in 2013
x $1,400 (total amount of longevity) $ 311.00
1996 Grandfathered Vacation Time
1996 Rate of Pay $21.95
75.00 hours x $21.95 = $ 1,646.25
Total $ 11,152.19
Request from Highway Department:
Budget Transfer:
Resolved, the Town Comptroller is authorized to transfer $20,000 from the $78,000.00 received from West. County IMA monies to Highway line D.5130.425.
Budget Transfer:
Resolved, the Town Comptroller is authorized to transfer $20,000.00 from the $78,000 received from West. County IMA monies to Highway line D.5130.403.
Budget Transfer:
Resolved, the Town Comptroller is authorized to transfer $10,000.00 from the $78,000.00 received from West. County IMA monies to Highway line A.5185.418.
Budget Transfer:
Resolved, the Town Comptroller is authorized to Transfer $20,000 from the $43,422.00 deposited into the Fund Balance from the Auction monies into Highway Line D.5110.479.
Budget Transfer:
Resolved, the Town Comptroller is authorized to Transfer $23,422.00 from the $43,422.00 deposited into the Fund Balance from the Auction monies into Highway Line D.5130.403.
Request from Tax Receiver:
Refund Duplicate Tax Payment:
WHEREAS, records of the Receiver of Taxes indicate that the following duplicate tax payment was made:
Year and Tax S-P-L Account # Refund
2012 Sch 21 16.10-3-34 1173000 $4,172.21
BE IT RESOLVED, that the Supervisor is hereby authorized to refund the above noted amount.
12. COURTESY OF THE FLOOR
13. ADJOURN
ALICE E. ROKER
TOWN CLERK
TOWN OF YORKTOWN
DATED: September 17, 2013
Meeting Information
Minutes 09/17/2013 (37 KB) 